Workplace & People Coordinator

Workplace & People Coordinator 

As a Workplace & People Coordinator, you will be the heart of our office and our company culture. Your role is to create an inspiring and welcoming environment where employees feel valued, engaged, and supported. You will be responsible for office management, employee well-being initiatives, and ensuring that our values are reflected in daily operations.

What you’ll do  

Office & Facility Management:

• Ensure a well-maintained, inviting, and functional office space.

• Manage office supplies, snacks, and lunch arrangements to create a comfortable and energizing work environment.

• Oversee parking management and allocation within our (limited-space) garage.

• Welcome visitors, partners, and suppliers, ensuring a positive experience.

• Coordinate travel arrangements, including ticket bookings for employees.

Employee Engagement & Well-being:

• Act as the go-to person for fostering a positive workplace culture.

• Assist in the execution of health and well-being policies, including organizing vitality weeks and wellness initiatives.

• Promote company values and organize culture-enhancing initiatives.

• Support in planning and executing team events and celebrations.

HR Administration Support:

• Assist the HR Business Partner with administrative tasks and employee interactions.

• Manage sickness and absenteeism processes, including scheduling appointments and maintaining records.

• Support new hire onboarding to ensure a warm and seamless integration and onboarding documents.

• Handle basic HR administration tasks, ensuring compliance and efficiency.

What we need 

• A people-first, proactive problem solver with a keen eye for detail.

• Energetic, approachable, and passionate about creating a great workplace experience.

• Excellent organizational and multitasking skills with a hands-on mentality.

• Strong communication skills and the ability to interact with all levels of the organization.

• Prior experience in office management, hospitality, HR support, or a related role is a plus.

Passionate about creating an inspiring and welcoming workplace? Join us as the face of our office, where you'll craft an amazing experience for our talented team, support exciting events, and make every colleague feel right at home. We’d love to hear from you!